Preparing future instructors to manage difficult conversations

Preparing future instructors to manage difficult conversations is already challenging. In a fully online course, where real-life practice is limited, it becomes even harder. For Megan Stuffle, this challenge surfaced quickly when she took on a graduate course in the Master's in Nursing Education program.

Early on, Megan noticed that students weren't getting realistic practice for the kinds of difficult conversations they would face as instructors. Scenarios included meeting with a student at risk of failing, addressing unprofessional behavior, or supporting someone who felt overwhelmed. Unlike their other courses with in-person labs and clinical time, this one was fully online, and students worked through these scenarios in Canvas discussion boards.

Written responses allowed them to carefully script polished, textbook answers rather than genuine exchanges. Missing were the complex realities of responding to students whose academic struggles are often intertwined with jobs, family responsibilities, or personal challenges. Privacy restrictions also kept students from observing real instructor-student conversations, leaving them without valuable models that can help build confidence.

 

To explore other options, Megan attended a Speed Dating with Learning Technologies event where she learned about the PlayPosit interactive video platform. She and her colleague, Betsy Holtel, were able to use it to script and film a mock scenario of an instructor-student meeting about a student at risk of failing a course. The activity paused at six decision points, asking students to respond. They then saw how an experienced instructor handled the moment before reflecting on their own choices. Students said the activity helped them feel more confident and gave them strategies they could use.

While this interactive approach was a step forward, it still couldn't capture the immediacy of a difficult conversation. Because it was an asynchronous activity, students could pause and take as much time as they wanted before responding. As Megan explained, "In the way that it was built, they were still able to kind of like sit behind their screens and take extra time to think, instead of engaging immediately." This meant the conversations still felt less natural than the in-the-moment responses required during actual interactions.

Canvas discussions boards felt too scripted, and even the video-based activity left students with more time than they would have in real life. Wanting a more authentic way to practice these conversations, Megan began using AI to develop a prototype chatbot named Madison. Designed to play the role of a student, Madison comes with a backstory. She juggles a busy social life, a part-time job, and time away on weekends to visit her partner at another college.

Madison could interact in real time, even over a simulated phone call, encouraging students to respond in the moment rather than overthink their replies. Because the project is still in testing, they reset the character regularly to prevent glitches (following simulation best practices, they will also pre-brief students about how to respond if an interaction drifts off script). The plan is for students to eventually upload conversation transcripts and write reflections on the experience, which instructors would then review using a rubric.

Betsy has since taken over teaching the course and, together with Megan, is continuing to test and refine the chatbot project. Megan explained that the goal is not for students to become experts right away but to gain "increased confidence and a framework they feel comfortable following." By talking through real-life scenarios with a chatbot, they can practice without worrying too much about giving the wrong answer. They can also use the conversation transcript to consider what they might do differently in the future.

Megan and Betsy's journey from discussion boards to videos to AI chatbots shows how innovation develops step by step, through experimenting, refining, and trying again. They will share more about their process and lessons learned during the Teaching with Technology Faculty Showcase on Wednesday, October 8th at 10am ET. Join the webinar to hear directly from them!

About the author: Lesli Amaya

Lesli Amaya is an instructional technology consultant at the Center for Teaching and Learning. She supports IU Indianapolis and IU Fort Wayne instructors across disciplines in the integration of teaching and learning technologies. She partners with instructors to design strategies that align digital tools with course goals, enrich teaching, and encourage deeper student engagement. Her work is guided by evidence-based practices that foster active learning, broaden access, and create opportunities for all students to succeed.